Maintain Qualification Structure {SACAD-13}

This option is used to define the essential information for a qualification. The qualification must be fully defined in this option and in the curriculum in {SACAD-15} before a student can be registered for the qualification.

The following business rules must be defined before an attempt is made to create a qualification:

Qualification Types in {SCODE3-1} Tab - Qualification Types.

For South African clients these values are pre-defined and are installed during implementation. Only if the country code in {GCS-1} is something other than RSA (or NULL), can the values in this option be defined by the client.

Faculties in {GCS-3}.
Departments in {GCS-4}.
Convener codes in {GCS-2}.
Statuary information:

The data in the background table must be populated with a script.
For the South African clients, the background table is populated at installation.

Approved Qualifications in this option.
Qualification funding in {SCODE3-23}.
National Field of learning in {SCODE3-1} Tab - Field of Learning:

For the South African clients, the data in the table is populated with a script and cannot be maintained.
Clients where the country code is not RSA (or NULL) in {GCS-1}, will be able to maintain their own records.

Major Areas - these data records are loaded at installation. There is no screen to maintain the data. Must be maintained with a script.
Offering Type codes in {GCS-5}.
Academic Block codes in {SCODE2-1}.
Periods of Study in {SCODE-30}.
Hood Codes in {STGRDC-7}

Update of data in the Academic Structure is controlled by system cycle 'Z', which can be set in {SMNT-2} Tab: Academic Structure and Exams.

ITS have implemented the technical concept of a 'Master / Detail' relationship between the different blocks of the program. The effect of this is:

- when the user queries a record in block one, the related data in the subsequent blocks are automatically queried.

- when a record is queried / committed in the first block, only related records can be created in the subsequent blocks.

- if multiple records are queried in block one, the user can only maintain data in subsequent blocks for the record that has the focus in block one.

- if multiple and unrelated data must be maintained in subsequent blocks, block one must be cleared.

Fields in the option:

Panel Box 1: Qualification Information

This record defines the qualification for use for internal purposes. Note that these records are used in many systems / sub-systems and can therefore not be deleted when this code has been used in any other system / sub-system such as student registration, applications, co-operative education, research, etc.

Field	Type & Length	Description
Academic Year	YYYY	The academic year for which this qualification is valid.
Qualification	A6	This code identifies the particular Qualification. The codes are not used in STATS reports and may be selected purely to satisfy internal needs.
Fixed Curriculum	A1	A Yes or No indicates whether the student for this qualification must complete a fixed set of subjects to qualify or not. This field is used to assist in decisions in respect of the awarding of qualifications. Menus {SSTURC-1, SSTURC-2, SSTURC-3, SSTURC-4, SSTURC-5}, “Qualification Candidates Menu”, assist with this process.
Table	N2	The code of the “Weighted Rating Scale” Table to be used in respect of this qualification. The codes are defined in option {SCODE-6} TAB - WRS Factor Tables. A default value of “1” applies.
Name	A40	This name will be displayed in the system whenever the applicable code is entered.
Alternate Name	A40	This name will be used in correspondence to students with an alternate, preferred language (see option {SREGB-1}).
Full Name	A130	A longer name for the Qualification can be entered here.
Alternate Full Name	A130	A longer, alternate name for the Qualification can be entered here.
External Code	N12	A code used by an external body for the qualification can be entered here. In the case of South African Universities doing the two percent test, this field is not used at all and must be left blank.
Convener Code	N4	The Institution Code, as created in {GCS-2}, can be used to indicate the conveyor institution for the Qualification.
Department	N4	This code identifies the Department that offers the qualification. These codes are identified in the General Support System {GCS-4}. A qualification may be linked to “active” departments only.
Faculty / School	N4	This code identifies the Faculty or School that offers the qualification. These codes are defined in the General Support System {GCS-3}. A qualification may be linked to “active” Faculty / Schools only. The user may change the system defaults to the Faculty to which the Department was linked in option {GCS-4}. These changes are typically required when a qualification is offered outside its “home” Faculty / School.
Hood Colour	A5	The Hood Colour for the Qualification. This must be defined on {STGRDC-7} before it can be entered for a Qualification.
ID of Approved Qualification	A2	This code links Qualifications to Approved Qualifications and is defined in Block 8. The description is displayed. Note: Qualifications with the same External Code must be linked to the same Approved Qualification.
Registration Dates Updateable (Y/N)	A1	Indicate if the start and end registration dates for this qualification can be changed by the user during the application and registration process. Yes will allow the user to change the start and end registration dates to dates within the start and end dates of the academic block. The same functionality exists in {SCOUR-1} Tab: 'Qualification Information'. If the indicator is changed in {SCOUR-1} it will update the indicator in {SACAD-13} and visa versa.
Contact Person	Button	The user will open the Contact Person application {SACAD-9} and this can be used to indicate the contact person for the Qualification.
Departmental Split	Button	The user will open the Departmental Split application {SREGH-2} and this can be used to indicate the split for the qualification.
Credits at Registration: Minimum	N2.3	The 'Minimum Credits' the student needs to be registered for. A validation will be done against 'SOD' as setup in {SMNT-12} where 'code' equal 'CD and 'sub' equal 'SR. When the 'Alpha / Date Field' is set as 'I' or 'N' only digits will be allowed. (Between 0 and 100). When the 'Alpha / Date Field' is set as 'S', decimals will be allowed. A NULL in this field means that there is no 'Minimum' requirement.
Maximum	N2.3	The 'Maximum Credits' the student needs to be registered for. A validation will be done against 'SOD' as setup in {SMNT-12} where 'code' equal 'CD and 'sub' equal 'SR. When the 'Alpha / Date Field' is set as 'I' or 'N' only digits will be allowed. (Between 0 and 100). When the 'Alpha / Date Field' is set as 'S', decimals will be allowed. A NULL in this field means that there is no 'Minimum' requirement.
Full Period Mark Validity Interval	N2	Enter number of months that obtained Full Period Mark is valid for Exam only registrations.

Example:

Panel Box 1: Tap 2

Field	Type & Length	Description
For Table 1.2 : Is More Than One Row Applicable	A1	If the Qualification is so structured that it could possibly have more than one major area, then the answer is Yes, and no further information is required in this Block. The field is used by the following programs Extract Student Data for HEMIS {HEMIS-1} Create File for 1st Dest.Returns {HEA-7} Extract Survey Data to Oracle Tab {HEAMIS-1} NOTE: For the purposes of determining the major areas for reporting in HEMIS there are two types of Qualifications, i.e.: Qualifications with only one major area and the professional degrees as well as most of the post-graduate qualifications at Universities. Qualifications with multiple major areas (e.g. most of the three year Bachelor’s degrees at universities). If the major areas were entered, the system will use these values for reporting. If the answer is no, the system will determine the correct major area for a student by using the intended major area for a student which must be entered, on application, in option {SNAPPA-6}. If no records for a particular student were created in {SNAPPA-6}, the program will use the subjects for which the student is registered to determine the major area(s).
Table 1.2 Row Code	N10	This code may be used for stats reporting purposes depending on the country and type of institution
Table 2.12 Row Code	N10	This code may be used for stats reporting purposes depending on the country and type of institution
Funding Code	A8	Enter qualification funding code.
National Total Credits	N4	The total national credits to be awarded for this qualification.
Stats Attributes	Button	This button will open the Stats Attributes screen to allow the user to view or maintain the stats fields related to the qualification for the year. The information accessed here is used by "Extract Student Data for HEMIS" {HEMIS-1}
National Field of Learning	N4	National field of learning, as defined in {SCODE3-1} NOTE: For the purposes of determining the major areas for reporting in HEMIS there are two types of Qualifications, i.e.: Qualifications with only one major area and the professional degrees as well as most of the post-graduate qualifications at Universities. Qualifications with multiple major areas (e.g. most of the three year Bachelor’s degrees at universities). If the major areas were entered, the system will use these values for reporting. If the answer is no, the system will determine the correct major area for a student by using the intended major area for a student which must be entered, on application, in option {SNAPPA-6}. If no records for a particular student were created in {SNAPPA-6}, the program will use the subjects for which the student is registered to determine the major area(s).
Learnership Industry	N4	Learnership Industry for the Qualification, as defined in {GCS-15}
Next Moderation Date	DD-MON-YYYY	This is an indicator when the next moderation should take place.
Ownership	A1	This is to indicate if the institution is the owner, co-owner or not the owner of the qualification.
Skills Qualification	A1	This is used to indicate if this is a skills-only qualification.
Professional Development	A1	This field is currently used in {HEMIS-1} - South African HEMIS Reporting to categorize the students that study to enter or continue in the Teaching Profession. If Professional Development is set to: (Y)es, the user has to define the option further as (I)ncoming or a (C)ontinuing in the registration programs - {SREGAR-1}, {SREGC-5}, {SREGC-1} and {SDREGA-1}. (N)o, the corresponding field in the registration programs will default to No and cannot be changed in those programs.
Minimum CGPA to Award	N3.3	This is the minimum cumulative grade point average that a student should obtain before the qualification can be awarded.
Minimum Credit Units for Graduation	N4	This is the minimum credit units that a student should obtain for graduation.
Exclude from Statutory Reporting	Tick Box	To indicate if the students registered for the qualification must be included in the extraction file for SDR Data in {RSDR-2}. If ticked then no data for the qualification will be extracted.

Example:

Panel Box 1: Tap 3

Field

Type
&
Length

Description

iEnabler Allowed Subject Study Periods

Allow the student to choose from multiple study periods on the iEnabler during application and registration. The values are:

Code	Description	Impact
S	Only Student Choice	The student will see subjects for his/her choice of period of study (POS) and only subject from a previous POS where the student obtained a Fail result
P	Student Choice and Previously Study Periods	The student will see subjects for his/her choice of period of study (POS) and all subjects from a previous POS where the student did not obtained a Pass result
A	All Study Periods	The student will see all subjects from the curriculum irrespective of his/her choice of period of study (POS) where the student did not obtained a Pass result. A student will not be able to choose a subject with a pre-requisite not passed.

iEnabler Allow Subject Offering Type Selection

(Y)es / (N)o

Allow the student to choose an offering type for any one subject that differs from the qualification-offering type.

The default value for this field is NULL (blank) and will be translated as 'N' when this rule is applied.

See the explanation for 'iEnabler Allow Subject Campuses' below for the rules regarding this selection in conjunction with the 'W3' {SMNT-1} setting.

Note: This setting takes precedence over the setting of the validation 'W3'.

iEnabler Allow Subject Campuses

With this setting it is possible to determine on which campus a student can do his/her subjects.

When the validation 'W3' in {SMNT-1} is set to 'Y' or 'N' and 'Allow Subject Offering Type' selection = 'Y', the student will be prompted to select subject offering type for either:

C - Qualification Campus Only
O - Outside Qualification Campus
B - No Campus Restrictions

The default value for this field is NULL and will be translated as 'C' when this rule is applied.

{SMNT-1} W3	Allow Subject Offering Type Selection	Allow Subject Campuses	Impact
Y	Y	C	Allow change of subject offering type - Qualification Campus Only
Y	Y	O	Allow change of subject offering type - Outside Qualification Campus
Y	Y	B	Allow change of subject offering type - No Campus Restrictions
N	Y	C	Allow change of subject offering type - Qualification Campus Only
N	Y	O	Allow change of subject offering type - Outside Qualification Campus
N	Y	B	Allow change of subject offering type - No Campus Restrictions
When 'Allow Subject OT' selection is set to 'N', all subjects have to be taken against the qualification offering type. The 'W3' validation and 'Allow Subject Campuses' indicator are overruled and will be ignored.
Y	N	C	Do not allow the change of the subject offering type
Y	N	O	Do not allow the change of the subject offering type
Y	N	B	Do not allow the change of the subject offering type
N	N	C	Do not allow the change of the subject offering type
N	N	O	Do not allow the change of the subject offering type
N	N	B	Do not allow the change of the subject offering type

The default value for both 'Allow Subject OT Selection' and 'Allow Subject Campuses' will be NULL.

With this functionality, it is possible to configure the system as follows:

If students may change the subject offering type for all qualifications:

Set validation 'W3' to 'Y'

Identify the qualifications where there is an exception and students cannot change the offering type of the subjects.

Set that qualification's 'iEnabler Allow Subject Offering Type Selection' to 'N'

If students may not change the subject offering type for any qualification:

Set validation 'W3' to 'N'

Identify the qualifications where there is an exception and students may change the offering type of the subjects.

Set that qualification's 'iEnabler Allow Subject Offering Type Selection' to 'Y'

In this way, not all qualifications need to be configured.

Print Majors on Certificate

This field is used to indicate whether or not major specialisation subjects must print on the Graduation Certificate {STGRDOR-8}

Print Teaching Competencies on Certificates

This fiield is used to indicate whether or not teaching competencies must print on the Graduation Certificate {STGRDOR-8}

Subject Pathway Credit Standard

Indicate use of 3 or 4 year credit requirements to verify subject specialisation area credits

Example:

Panel Box 1: Create Structure

Processing Rules for this Block.

Field	Type & Length	Description
Academic Year	YYYY	Enter the academic year for which records must be created.
Qualification	A6	Enter the qualification code for which records must be created.
Offering Types	A2	This column displays all offering types defined in {GCS-5}. The user can scroll through the list and mark the offering types that should be linked to the qualification entered above.
Blocks	A2	This column displays all block codes defined in {SCODE2-1}. The user can scroll through the list and mark the block codes that should be linked to the qualification and offering type combination.
Period of Study	A2	This column displays all study periods defined in {SCODE-30}. The user can scroll through the list and mark the study periods that should be linked to the qualification and offering type combination.
		It is advisable to mark all three columns with the appropriate information before the 'Create' button is clicked. The create button will populate the records in the different blocks without committing the records. Users can then click the 'Ignore' button on the block code and study period records to prevent the records from being saved. When all is done, save the records.

Example:

Panel Box 1: Qualification Offering Types

In this block the valid combinations of Qualifications and Offering Types are defined. At least one Offering Type must be valid per Qualification, but more than one is quite possible. A record must be created for each valid combination.

Note: Records in this block cannot be deleted if any application, registration or co-operative education record exists for this particular Qualification and Offering Type combination.

Field	Type & Length	Description
Academic Year	YYYY	The academic year for which this record is valid.
Qualification Code	A6	The qualification code, as defined in block 2.
Offering Type	A2	Offering types are defined in the General Support System {GCS-5}.
Active	A1	This indicator may take the values (Y)es, (N)o or (P)reviously Enrolled. Students may be registered for active- and previously enrolled qualifications. Previously Enrolled indicates that the student can only register for this combination if he / she was previously enrolled for this combination. It is important that a record remains on the structure if it should become inactive.
Date Instituted	DD-MON-YYYY	The date on which a qualification was initially instituted. The decision as to whether registrations will be accepted for this qualification is based on the active code above.
Date Phased Out	DD-MON-YYYY	Should a qualification be phased out, that date is entered. If the rules of a qualification should change substantially, it may be a good idea to phase out the initial qualification and to introduce a new one, based on the new rules. This date is kept in the system for record purposes only. The decision as to whether new registrations are allowed, is based on the Active Indicator above.
Ignore	Tick box	To be used in conjunction with the create function. If the user indicated that certain combinations must be generated, the user can tick this button to ignore this combination.
Contact Person	Button	The user will open the Contact Person application {SACAD-9} tab Academic Contact per Offering Type and this can be used to indicate the contact person for the Qualification per Offering Type. This is only used for routing purposes on the student academic appeal system.
Australia Specific Detail. Will be displayed if Country code on {GCS-1} is set to 'AU'.
Course Fee Type	A5	A code that identifies the variety of ways this course is offered to domestic students .
Additional Entry Criteria	N1	A code that identifies whether additional entrance criteria are used when giving consideration to the offer of a place.
Indicative Student Contr. Amt.	N5	The average student contribution amount for a first year student in a Commonwealth supported place.
Indicative Tuition Fee	N5	The average tuition fee for a domestic fee-paying place for a first year student.
Entry Cut-Off for CSP	N4	A code indicating the previous year's lowest entry cut-off required for entry to a CSP for this course at this campus.
Domestic Entry Cut-Off	N4	A code Indicating the previous year's lowest entry cut-off required for entry to a domestic fee paying place for this course, at this campus.
QLD Entry Cut-Off CSP	N4	A code indicating the previous year's lowest QLD entry cut-off required for entry to a CSP, for this course, at this campus.
QLD Entry Cut-Off for DFP	N4	A code indicating the previous year's lowest QLD entry cut-off required for entry to a domestic fee paying place, for this course, at this campus.
QLD Eligibility Score	N4	The score determined in QLD as the lowest score at which any student is eligible for consideration for this course.
Eligibility Score	N4	The score determined by the institution as the lowest score at which any student be eligible for consideration for this course .
TAC Offer	N2	The admission centre that handles applications for this course.

Example: If the Country code is Not set to Australia

Example: If the Country code is Australia

Block 4: Qualification Major Areas

The data in this block is mainly used by the following programs

Extract Student Data for HEMIS {HEMIS-1}
Extract Staff Data for HEMIS {HEMIS-2}
Extract Space Data for HEMIS {HEMIS-7}
Extract Data into FETMIS Tables {FETMIS-3}

Field	Type & Length	Description
Academic Year	YYYY	The academic year for which this qualification is valid
Qualification	A6	The Qualification code, as defined in block 2.
Major Area	N4	The possible major area(s) for the qualification, may be indicated here. The list of major areas may be printed under option {SCODR1-4}.

Example:

Block 5: Blocks

Note: Records in this block cannot be deleted if an application or registration record for any student exists for this Qualification, Offering Type and Block combination in the corresponding academic year.

This table contains the records of the valid combinations of Qualification Codes, blocks and offering types. A year qualification will be linked to one block only, the same qualification offered in two semesters to two blocks: etc.

Field	Type & Length	Description
Academic Year	YYYY	The Academic year for which this record is valid.
Qualification	A6	An existing Qualification Code, as defined under option {SACAD-13}, TAB - Qualification Information. The name will be displayed.
Offering Type	A2	The offering type of the qualification that is active in this block. The qualification / offering type combination must exist before this combination can be linked to a block code here.
Block	A2	A valid Block Code, as entered under option {SCODE2-1}. The qualification must be linked to the academic blocks during which the qualification is offered, as well as the examination-only block that may apply. During registration, the system will allow registrations only for combinations of block, Qualifications and Offering Types that have been defined under this option.
Active	Drop Down	If "Yes" THEN allow application for any active combination of the Year/Qual/BC/OT. If "No" THEN: • Do not allow application for inactive combination of the Year/Qual/BC/OT. • Change the LOV for Offering Type to not display offering type for inactive Year/Qual/BC/OT combination. • Do not allow admission for status "Y" for the inactive combination of Year/Qual/BC/OT. • Generate message ‘Admission not allowed for this Year/Qual/BC/OT combination Take note that if the above mentioned is set, the following options will also be involved: a) {SNAPPA-1} will now work as follows: If ACTIVE = "Yes" or NULL THEN allow application for any active combination of the Year/Qual/BC/OT. AND also will allow admission for all statuses for the Year/Qual/BC/OT combination. If "No" THEN: • Do not allow application for inactive combination of the Year/Qual/BC/OT. • Changed the LOV for Offering Type to not display offering type for inactive Year/Qual/BC/OT combination. • Do not allow admission for status "Y" for the inactive combination of Year/Qual/BC/OT. • A message will display "Admission not allowed for this Year/Qual/BC/OT combination" b) Next option involved is: {SREGAR-1} will now work as follows: If ACTIVE = "Yes" or NULL THEN allow registration for any active combination of the Year/Qual/BC/OT. If "No" THEN: • Do not allow registration for inactive combination of the Year/Qual/BC/OT. • Changed the LOV for Offering Type to not display offering type for inactive Year/Qual/BC/OT combination
Allow iEnabler	Drop Down	If the above "Active" is set to "Yes" or NULL and this field "Allow iEnabler" is set to "Yes" or NULL then it will allow Application and the Display of the Year/Qual/BC/OT combination. If the above "Active" is set to "Yes" or NULL and this field "Allow iEnabler" is set to "No" then it will NOT allow Application and the Display of the Year/Qual/BC/OT combination. If the above "Active" is set to "No" then it will NOT allow Application and the Display of the Year/Qual/BC/OT combination.

Example:

Block 6: Qualification Study Periods / Quotas

This Block is used to enter the valid combinations of:

Academic Year, Qualification, Offering Type, Period of Study and to record the quota of students that may enroll for this combination in any year and block.

Note: Records in this block cannot be deleted if an application or registration record for any student exists for this Qualification, Offering Type and Block combination in the corresponding academic year.

Quota:

The 'Quota', 'Type' and 'Value' fields are not mandatory and can be null.
If the user inserts data into the 'Type' field, data must be inserted into the 'Value' field.
If the value of the 'Quota' field changed, the 'Type', 'Value' and 'Application Quota' fields will be set to NULL and must be inserted again.

Field

Type
&
Length

Description

Academic Year

YYYY

The year for which this record is valid.

Qualification

The Qualification code, as defined in block 2.

Offering Type

An Offering Type that has been linked to this Qualification under Block 3 above.

Period of Study

A period of study, as defined in option {SCODE-30}. During registration, under option {SREGAR-1}, the system will validate that the student registers for a combination that exists under this option.

Final Year

The allowed values are Yes / No / Null. This indicator can be used to indicate if this study period falls in the Final year for this Qualification.

For a three-year qualification, three records should be created under this option: one for each year of study, with the third year marked as the final year. In the case of semester qualifications, where a student may do more than one consecutive semester in the same year, it might be useful to use A, B, C, etc., as the periods of study, rather than numbers. Then all study periods contributing to the final year of study should be marked as Final Year = ‘Y’.

Table 1.2 Row Code

N10

Enter Row Code as in Stats Table 1.2 .

Allow iEnabler Application

Allow only certain periods to be selected on the iEnabler during academic application.

SEP Code

A Student Education Plan Code as defined in "Maintain Goal Codes and Student Education Plans {SCODE-37} may be entered here.
Only Active SEP Codes are allowed.

This field is used by the program "Student SEP Maintenance" {SSTUDP-1}

Quota

The number of students allowed in this group. If no formal limit applies, this field should be left blank. The checking of quotas can, however, be switched off, by setting the value of “QU Check Quota Per Qual/O-Type” 'Normal' student applications and 'DT' 'Distance' student applications to 'No' under option {SMNT-1}, TAB - Validation Control.

This quota define the number of students that can be registered.

Application Quota

The user can set a quota that will be used when applicants are admitted. This value is derived from the Quota field as described below.

Type

Enter a (P)ercentage or (N)umeric value. If no value exists in the 'Quota' field, this field cannot be updated.

Value

N5.2 = Percentage
N5 = Numeric

The value to be used in the calculation of the 'Application Quota'.

When the 'Type' equals 'P', enter a (decimal) value between 0 and 100.
When the 'Type' equals 'N' enter a value (integer) between between 0 and 99999.

Quota

Display Field

This value of the 'Quota' will be calculated as follow:

If 'Type' equals 'P', the percentage will be used in the calculation.

'Application Quota' = Quota + ((Quota * Value) / 100)
This will be rounded to the nearest integer.

If 'Type' = 'N', use the specific number

'Application Quota' = 'Quota + Value'.

If 'Type' value is null, then the 'Application Quota' equals the 'Quota'.

Reserved for Repeating Students

A number of places can be reserved for repeaters.

In this context, a repeater is someone that is applying for a qualificaiton code and period of study that is equal to an enrolment record with the same combination prior to this application.

The number of places reserved for repeaters are a sub-set of the Application Quota.

Warning: Reserving places has consequences; see below

Type

Enter a (P)ercentage or (N)umeric value. If no value exists in the 'Quota' field, this field cannot be updated.

Value

N5.2 = Percentage
N5 = Numeric

The value to be used in the calculation of the 'Reserved for Repeating Students Application Quota'.

When the 'Type' equals 'P', enter a (decimal) value between 0 and 100.
When the 'Type' equals 'N' enter a value (integer) between between 0 and 99999.

Quota

Display Field

This value of the 'Quota' will be calculated as follow:

If 'Type' equals 'P', the percentage will be used in the calculation.

'Application Quota for Repeaters' = (Application Quota * Value) / 100
This will be rounded to the nearest integer.

If 'Type' = 'N', the specific number will be used.

'Application Quota' equals the 'Quota + QValue.

If 'Type' value is null, then the 'Application Quota' equals the 'Quota'.

An Example of how these values will be used:

					Application Quota			Reserved for Repeaters
Academic Year	Qualification	OT	Period of Study	Quota	Type	Value	Application Quota	Type	Value	Application Quota
2013	BCLOTH	01	2	30	P	10.00	33	P	10	3

In this example, the total number of places available for the combination of 2013, BCLOTH, '01' and is the quota (30). For the admission of students, the institution allows an oversubscription of 10%. Therefore the Application Quota is 33. Of those 33, 10% will be reserved for repeaters.

It means that if there are 50 suiteable applications, 33 can be admitted.

The implication of reserving places for repeaters:

If none of the 50 applicants are repeaters, only 30 of those applicants can be admitted.

Minimum Registration Credits

Enter minimum credits to register for the offering type and study period

Maximum Registration Credits

Enter maximum credits to register for the offering type and study period

Allow iEnabler Application

Allow this record to be utilised in the iEnabler application program

Example:

Block 7: Requisites Types

This Block is used to enter the pre-requisite or substitute qualifications, should these be required.

Use only one of the following fields at a time for Qualification Requisites: Involved Qualification OR Involved Type OR National Level

Field

Type
&
Length

Description

Academic Year

YYYY

The Academic year for which this record is valid.

Qualification

This is the qualification in respect of which the test must be done. The <List Of Values> function will display all active qualifications.

Relation Type

Indicate whether this is a Pre-requisite or a Substitute test.

Involved Qualification

The qualification that is the pre-requisite or substitute qualification of the qualification specified above. It is, however, more likely that this field would not be entered and the test be done on the type of qualification, rather than on a specific qualification. The <List Of Values> function will display all active qualifications.

Involved Type

The qualification type that must be used as the pre-requisite or substitute test can be entered here. Please note: is not possible to specify both a qualification type and a specific qualification as the pre-requisite of another qualification. The <List Of Values> option will display all valid qualification types

National Level

The pre-requisite National Level. The <List Of Values> option will display all valid National Level types.

Note: If all pre-requisites are met, no test will be done on substitutes. If the student does not meet a pre-requisite, the system will check whether any substitute has been set up for the pre-requisite. If more than one substitute is applicable, these must be entered as separate records. The system will not check for any substitutes for a substitute qualification.

Example:

Block 8: Approved Qualification Names

Formal Qualifications are the qualifications that have been formally approved for the Institution.

Note: Records in this block are linked to a Qualification in the next block, therefore these records cannot be deleted while still linked to any Qualifications in the “Qualification Information” block.

Field

Type
&
Length

Description

Academic Year

YYYY

The academic year for which this particular qualification is valid. A qualification may not be offered during 1994, but may be instituted in 1995. Note: A record must exist in each Academic year for which students may be / was registered for this qualification.

Approved Qualification ID

Identifies a Formal Qualification. It is mainly used when linking Formal Qualifications to Qualifications in option {SACAD-13b2}.

Name

A65

This name will appear on the HEMIS Qualifications Filed and should be exactly as approved by the relevant Education Department.

Alternate Name

A65

This name is required, as it forms part of the official STATS magnetic tape and, therefore, also of the STATS Tables.

Full Name

A100

Enter the full name of the Approved Qualification. This field is not used on any reports at the moment.

Qualification Type

This field is used to identify the categories of qualifications, e.g. certificate, diploma, degree, etc. The STATS definition has been extended to include two Occasional Qualification Types, which will be interpreted correctly for STATS purposes, in that they will not be reflected on Table 1.1. The <LIST> option can be used to obtain the valid codes, as entered in option {SCODE3-1}.

NOTE: For all institutions where the country code in option {GCS-1} is null, the qualification types are displayed in option {SCODE3-1} and these may not be changed or deleted by the users. If there is a value in the country code field, then these codes can be entered by the user to suit their own needs.

Minimum Preparation Time

N1.2

The minimum preparatory time in years (For a first qualification, this value is normally 0).
The value in this field is used by "Extract Student Data for HEMIS" {HEMIS-1}

Minimum Experiential Time

N1.2

The minimum experiential time
The value in this field is used by "Extract Student Data for HEMIS" {HEMIS-1}

Minimum Formal Time

N1.2

The Minimum Formal Study Time in Years
The value in this field is used by "Extract Student Data for HEMIS" {HEMIS-1}

Minimum Total Time

The system calculates this value and it cannot be entered. This Minimum Total time is reported in the HEMIS Qualification File.

Qualification Weight

N1.2

Qualification Weight

Student / Lecturer Ratio

N2.2

The Student / Lecturing Staff Ratio - see comments in Qualification Weight above.

Formal / Non-Formal

This indicator is used to identify whether the particular qualification forms part of the formal tuition at the institution or whether it is regarded as part of the non-formal tuition (e.g. short courses) that an institution offers.

Minimum Research Time

N8.3

This time is used to indicate the minimum time allowed for research and therefore only applies to Masters and Doctorate levels.
The value in this field is used by "Extract Student Data for HEMIS" {HEMIS-1}

Accredited at CHE

This field will indicate whether the Approved Qualification is accredited at the Council for Higher Education.

Do the 2% Test

This field will indicate whether the two percent test adjustment will be applied to the Stats Credit Value for this Approved Qualification in the calculation of Effective Full Time Students - see {STG2F-1},{STG2F-2}, {HEMIS-1}, {MISREP-1}, {MISREP-2}, {MISSAP-1} and {MISTAB-14}.

National Qualification ID

This field will indicate the National Qualification ID supplied by SAQA. The user will not be allowed to complete this field, if the field 'Accredited at CHE' = 'N' or NULL.

National Level

National Level Code, as defined by the Department of Education, and will default as set on {SCODE3-1}.

Notional Total Hours

The Total Hours for this Approved Qualification.

Available for Loan or Allowance

This field will indicate if a student can register for this Qualification and apply for a Loan or Allowance. The following values are valid: Loans, Allowances, Both and None.

Stats Attributes

Button

This button will open the Stats Attributes screen to allow the user to view or maintain the stats fields related to the approved qualification for the year.

The information accessed here is used by "Extract Student Data for HEMIS" {HEMIS-1}

Example:

Block 9: Copy Qualification Records

This facility can be used to create a new qualification, of which the curriculum is very similar to an existing one.

The user supplies the codes of an existing, as well as the new, “internal” qualification and <Commit>s. A new qualification record will be created under option {SACAD-13b2} with the new code, but with all the other fields as for the old qualification. New records for the new qualification will also be created in Blocks 3, 4, 5, 6, 7 and {SACAD-15}. The records will be created for the valid academic structure year, as per cycle 'S' in option {SMNT-1} TAB - System Cycles.

If validation ‘AG – Copy Qual. / Subject as Inactive’ is set to ‘Yes’ the active indicator on {SACAD-13} TAB - Qualification Offering Types and {SACAD-15} will be set to ‘No’ when an existing qualification is copied to a new qualification.

The required changes to this information, including the new qualification name, the new or revised subject- and curriculum information, as well as deletions of unwanted records, must subsequently be done through the normal menu options.

Field	Type & Length	Description
Academic Year	YYYY	The academic year for which the qualification must be copied.
Old Qualification Code	A6	The qualification code of the old qualification from which information will be copied.
Code to be Used for New Qualification	A6	A new qualification code that must be used for internal purposes.

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
10-Aug-2010	V02.0.0.3	Frans Pelser	T161076	SEP Code
22-Jul-2011	V02.0.0.4	Bea Swart	T156767	For Qualification Requistes: Enter only one - Involved Qualification OR Involved Type OR National Level
10-Aug-2011	V02.0.0.5	Melanie Zeelie	T176217	Correction - remove reference to section A on block 1 Name field
02-Nov-2011	v02.0.0.6	Hermien Hartman	t178461	Changed description for "Professional Field" on block1 page 2.
14-May-2012	v03.0.0.0	Magda van der Westhuizen	t179218	Insert 'Allow Subject OT Selection', 'Allow Subject Campuses' page 2.
11-Feb-2013	v03.0.0.1	Magda van der Westhuizen	t179227	Insert quotas.
04-Jun-2013	v03.0.0.2	Magda van der Westhuizen	t189008	Insert 'Registration Dates Updateable Y / N {SCOUR-1}
05-Feb-2014	v03.0.0.4	Melanie Zeelie	t196989	Logic on iEnabler Allow Subject Offering Type Selection changed
27-Aug-2014	v03.0.0.5	Dimakatso Mampuru	t201681	Remove lines from block 3
19-Sep-2014	v03.0.0.6	Dimakatso Mampuru	t201481	Changed image for study period tab
15-Jan-2015	v03.0.0.7	Magda van der Westhuizen	T203404	Add: Number of months that obtained Full Period Mark is valid for Exam only registrations.
22-Sep-2015	v03.0.0.8	Melanie Zeelie	T207693	Add new detail on academic contact per offering type
02-Mar-2016	v03.0.0.9	Precious Diale	T209210	Add new detail on printing majors and teaching competencies on certificate
17-Mar-2016	v03.0.1.0	Charlene van der Schyff	t212252	Added Active and Allow iEnabler Information. And changed Quota from "CQ" to "QU"
16-Nov-2018	v04.1.0.0	Sthembile Mdluli	t226142	ADF Conversion.
07-Oct-2019	v04.1.0.1	Magda van der Westhuizen	T239153	Create new images.